Terms and Conditions
Before you purchase a John Pedersen Photography Workshop, please read the below policy regarding deposits, balances and cancellations.
If you have any questions about these, please do not hesitate to contact me.
1. REGISTRATION
A deposit and completed Registration Form and Acknowledgement of Risk Form is required for each John Pedersen Photography Workshop.
2. PAYMENTS, CANCELLATIONS AND REFUNDS
All prices are stated in US dollars. Payments must be paid in US dollars. We accept Visa, MasterCard or PayPal. Final payment of the trip fee is due 60 days prior to departure. A 2% allowance for final payments will be applied if paid by check. Trip deposits are non‐refundable and non‐transferable.
We must receive written notice of your cancellation prior to the workshop beginning. The following fee schedule will be applied based upon when you make your cancellation and which payments you have made:
- 90 + days before workshop = 100% of money paid (deposit and balance)
- 45 – 89 days before workshop = 50% of deposit, 100% of any balance paid
- 0 – 44 days before workshop = 0% deposit, 100% of any balance paid
No partial refunds are made for unused portions or services of a trip for any reason whatsoever. Trip extensions and independent travel arrangements are the responsibility of the attendee. Cancellation fees are not transferable.
A 5% service fee (of the deposit total, not the workshop cost) will be deducted from all refunded deposits.
Our obligations to the instructors, travel partners, and workshop assistants dictate that no refund of payments* (see note below) will be made to you if you do not notify us of your withdrawal at least 30 days before the start of the workshop. No refund of fees will be made for no‐shows or for withdrawal after the workshop begins.
3. TRIP INSURANCE
Consider purchasing travel investment and purchase a trip insurance policy that includes emergency evacuation coverage. A trip insurance recommendation will be sent upon registration.
4. HEALTH CONSIDERATIONS
Itineraries and schedules for John Pedersen Photography Workshops are developed for average people in good health. Some of these trips require a bit more hiking over uneven ground than others, while carrying camera equipment. If you have questions or concerns about your fitness regarding a workshop, please let our office know before reserving your spot. We’ll answer you honestly. Part of the registration requires that you do know of any physical or other conditions that would create any risk for you or others during our workshop. We reserve the right to request a doctor’s statement of good health.
Though we always will be of assistance should the need occur, we assume no responsibility for medical care or for special dietary requirements. We do ask for dietary needs but cannot guarantee these needs are confirmed for our time together on our workshops. Many of our workshops are in remote locations. Attendees requiring special food items are encouraged to bring their own.
5. PRE-WORKSHOP INFORMATION
Registered attendees will receive two and sometimes more emails before the trip departs: These will contain: Pre-workshop information, information such as weather, what to bring, what to be prepared for, meeting instructions, hotel accommodations, travel during the workshop, and more. Please feel free to contact our office for other concerns not addressed in these emails.
6. INCLUDED WITH WORKSHOPS
DOMESTIC WORKSHOPS (unless otherwise stated)
➢ No more than 8:1 expert photographic instruction
➢ Discounts as outlined below
➢ Syllabus of topics discussed and more during the workshop
INTERNATIONAL WORKSHOPS (unless otherwise stated)
➢ All transportation after you arrive in the destination (within the location) and transportation returning to the departing airport/train station etc.
➢ Breakfast & Dinner as well as and hotel accommodations (double rooms unless stated) starting from the first night of the workshop through the final night of the workshop. Single room premium cost will be made available.
➢ All travel (i.e. bus, van, car, trains, other flights, etc.)
7. NOT INCLUDED WITH WORKSHOP
DOMESTIC WORKSHOPS (unless otherwise stated)
➢ Travel to and from location
➢ Travel during the Workshops (Carpooling encouraged)
➢ All Food & Lodging
➢ Laundry
➢ Trip Cancellation Insurance
➢ Tips
➢ Alcohol
➢ Cost of Medical Issues
INTERNATIONAL WORKSHOPS (unless otherwise stated)
➢ Flight costs into and out of location
➢ Passports and Visas
➢ Trip Cancellation Insurance
➢ Any hotel cost(s) prior to or after the workshop
➢ Lunches, or additional items (snacks) etc.
➢ Laundry
➢ Alcohol
➢ Tips
➢ Gifts
➢ Cost of Medical issues
A Registration Form including the Assumption of Risk form must be received by each participant upon registration. No modification to the Registration Form or the Assumption of Risk section will be accepted.
Should John Pedersen, John Pedersen Photography LLC or anyone acting on their behalf be required to incur attorney’s fees and costs to enforce this agreement, the enrolling trip participant(s) agree(s) to indemnify and hold them harmless for all such fees and costs. In the event a lawsuit is filed, the enrolling participant(s) agree(s) to do so solely in the County of Washington in the State of Oregon.
WORKSHOPS DISCOUNTS
These discounts apply ONLY to John Pedersen Photography Workshops conducted in the lower 48 states of the USA. They do not apply to workshops conducted away from the 48 states as well as international locations and workshops that John Pedersen may conduct for other companies. They also do not apply to individual one on one workshops conducted by John Pedersen.
1: 10% Discount for return attendees.
2: 10% Discount for registrations and deposits for the coming year received before January 1st of that year.